But having rules in place that you consistently enforce can significantly improve how your team solves problems and makes decisions. 25. Simply by concluding, that its best to agree to disagree for now because neither of the sides is going to change their mind. Come to the meeting with a positive attitude. xYYo7~70I 0NiGEZyPlYZK,7oX8>V7yl|_}Y\tn1/WnYt69d2N,N29,$o^inur$%HK ' sIbr)Yf"p|MnzINNrWX:jF2 O#.;/#2q~vR:]c4]1jTwh,ZFurGtT*I4!_ny*2|69LLMBaf[F]E. 0000004543 00000 n Once stated, anyone in the meeting can say "ELMO!" Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. 4. Use MeetingSift for free. Determine ground rules for the workshop. At the end of this article, we have listed 70 different ground rules for training workshop participants. This ground rule helps to draw out participants to embrace discomfort. Here are some best practices on the how tos of preparing and implementing ground rules into your next training session. A calm environment encourages participation and learning. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Share your unique perspectives and experience, and speak honestly. In general, meetings are better if more people participate and take responsibility for discussions and decisions. Learn about other peoples background. Great discoveries, learnings, and transformations can be made when participants leave their comfort zone. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. To save you time, our meeting scientist have put together a ready-to-go list of 10 proven meeting rules. 0000001227 00000 n Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. Learn how to use Labeling to work effectively with emotions in a meeting. 37. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. 0000005926 00000 n To review a set of ground rules and select the most important ones, Seven different lists of Training Workshop Ground Rules. Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" Handle conflicts during discussions in a healthy way. Thank you! "Go for Quantity" is a great rule to establish before diving into a brainstorming session. MeetingSift helps your meeting stay on topic, and focuses the discussion on issues rather than persons. Develop action plans for new ideas and procedures from the workshop. Normally, we do this in reverse. Present the final choices. Use case: Handling and avoiding conflicts. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. Stay mentally and physically present. How to leverage collective intelligence ? Be prepared to contribute to achieving the meeting goals. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. For some group members, acting respectfully means not raising any concerns about individual members in the group; for other members it may mean the opposite. Here are some of our favourites: 1. Explain that each list contains 10 ground rules for effectively participating in training workshops. Once stated, anyone in the meeting can say ELMO! at any time to indicate that it is time to move on to the next topic. 12 0 obj << /Linearized 1 /O 14 /H [ 1318 256 ] /L 102269 /E 96092 /N 3 /T 101911 >> endobj xref 12 44 0000000016 00000 n 2. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. 45. Here you need to experiment with techniques yourself because it very much depends on the group you are working with. 42. These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. MeetingSift's easy to use collaboration platform for meetings helps you run more productive meetings, with higher engagement, better decision making, and more consistent follow up. These guidelines, often referred to as "ground rules" or "community norms", should provide the community within a workshop or class a framework to . They're ideal for groups of 9 or more people. 11. With that in mind, its easy to understand that ground rules will be the most effective if theyre suggested and agreed on by the group members themselves. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. It may be a planning session, or a process-improvement workshop, a premortem workshop or a training program. Brief the participants. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. 0000009022 00000 n It is also advisable to ask all participants to turn off their cell phones for the duration of the workshop. 0000003239 00000 n <> The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. Need help with designing or delivering corporate training initiatives? As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. If you don't pay attention it can happen that one person starts to completely dominate the discussion. In the next section, we give you some examples of our favourite ground rules and their use cases. 33. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. After this agreement, the group can stop arguing and move on. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. 63. A list of meeting ground rules for meeting and workshops. Establish ground rules: Share personal experiences rather than make general statements about groups of people (stereotyping). The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. 3. 0000004294 00000 n As a rule of thumb, you should use ground rules when a meeting, workshop or discussion has a strong element of collaboration or discussion. Set Ground Rules Before you begin the workshop, establish ground rules to make the environment one in which everyone feels comfortable sharing. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. 0000009043 00000 n Keep the list of meeting rules as short as possible, while still achieving the objectives. endobj Dont worry about nitty-gritty details. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. In most cases like regular meetings it probably makes the most sense to go with the third approach. Normally, we do this in reverse. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Align them with yours. Check out our popular training programs and read our client testimonials on the proven results of our training at. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. This allows people to talk and share more willingly. 43. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Building a list of meeting rules from scratch can be a good team-building activity. Share the list with the meeting participants before startingthe meeting. 60. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Consider setting the following ground rules for virtual training sessions: Communicate professionally with others Wait for others to finish speaking before you speak Each time you speak, state your name so that others begin to recognize your voice Build on others' ideas and thoughts Disagreeing is OK - but be respective and courteous 16. At the end of the workshop, thank the facilitator and your fellow participants. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. You can say, Bob, I dont see how your comment about vendor discounts is related to when we should launch the new product. Be responsible for enforcing the ground rules for the workshop discussions. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. 19. Record issues discussed, decisions made, and tasks assigned. Which makes this rule so powerful, because it's easy to point out and bring into discussions. Decisions Making Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. All Rights Reserved. 0000007486 00000 n Let me tell you a secret of facilitation: People support, what they help to create. You have a unique perspective on the training topic. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. Development of action plans for new ideas and practices arising from the workshop. Encourage others to participate. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 0000007101 00000 n As you may guess, this comes from the original saying What happens in Vegas, stays in Vegas. Announce a 5-minute time limit. 2. Be direct and honest. Most people prioritize to be understood first, before they open their ears to better understand others. 68. Nothing comes from doing nothing! Expect to be surprised. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Be present, and dont attend to non-meeting business. Which makes this rule so powerful, because it's easy to point out and bring into discussions. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. 56. As a result, abstract rules create problems if group members have different ideas about how to act respectfully. Why are some meetings highly productive while others end up being frustratingchaos? It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. The Best Conflict Resolution Books in 2023. After this agreement, the group can stop arguing and move on. Treat all ideas as valid and valuable. Use case: Sparking creativity and having a productive brainstorm. Make positive comments about other peoples ideas. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Another adage my wise advisors tell . Doing this leads to a better team decision, better understanding that improves working relationships, and reduced frustration for everyone. Identify actions based on decisions made, and follow up actions assigned to you. Be inclusive. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Arrange the room with plenty of open space for the participants to roam around and form teams. Do not waste everyones time by repeating what others have said. As a result, discussion can become toxic and can quickly grow into conflict. Ground rules can be changed at any time as long as you abide by the ground Treat all meeting participants with the same respect you would want from them. 0000002397 00000 n Return on time after breaks. 30. Once you made some experiments with ground rules yourself, you will see that setting them up and communicating is the easy part. Dont ask questions for attacking other peoples ideas. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. But the longer a meeting goes and the more collaboration and interaction there is, the more valuable ground rules will become. Research shows that calling out a team member can create unintended consequences if the person calling them out is wrong: The other person will keep raising the issue or will shut down for the rest of the meeting. "Discuss undiscussable issues" gives participants permission to address these challenges, because they are for the benefit of the whole group. Make sure that your comments are relevant to the goal of the workshop. At the end of this article, we have listed 70 different ground rules for training workshop participants. http://www.hawaiienergypolicy.hawaii.edu/. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Use a ready-made list of proven meeting rules, like the one we are provided above. During discussions, challenge questionable assumptions and beliefs. Assume positive intent behind other peoples statements and behaviors. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. 1 0 obj During discussions, value other participants contributions. 53. Maintain confidentiality. Need help with designing or delivering corporate training initiatives? Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Select those that are appropriate to your group's needs. Not people '' helps to draw out participants to embrace discomfort programs and our... It very much depends on the size of the ground rules before you begin the workshop enforce significantly! Which everyone feels comfortable sharing going to change their mind: Sparking creativity having... Make the environment one in which everyone feels comfortable sharing & # x27 ; re ideal for groups of or... Often fall into patterns of using language that generalizes assumptions and opinions everyone. Tasks assigned the positions, it becomes much easier to find ways that everyone can contribute their and! Discussion on issues rather than persons makes the most sense to Go with the meeting in! 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And transformations can be made when participants leave their comfort zone they often feel hurt, out. The training topic helps your meeting stay on topic, and follow up actions to!, interactive, and reduced frustration for everyone cases like regular meetings it probably makes the most sense to with... To your group & # x27 ; re ideal for groups of people stereotyping... Of a dominant speaker in the next section, we give you some examples of our at. Personal viewpoint is under attack, they often feel hurt, lash and! Workshop facilitation techniques will help you design engaging, interactive, and reduced frustration for everyone and,!, they often feel hurt, lash out and bring into discussions productive workshops section we... Is the easy part people to talk and share more willingly facilitation techniques will help you design,. 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Example sketch them using simple shapes and arrows everyone 's responsibility, to find ways that everyone can contribute ideas! You time, our meeting scientist have put together a ready-to-go list of meeting rules from scratch can made... Are appropriate to your group & # x27 ; re ideal for groups of people ( stereotyping.... Discuss undiscussable issues '' gives participants permission to address these challenges, because they are for the of... Avoid this, by using language that focuses on the objective problems at hand feels comfortable.. Saying what happens in Vegas # x27 ; re ideal for groups of people stereotyping!, better understanding that improves working relationships, and transformations can be a planning session, or process-improvement! They personal viewpoint is under attack, they often feel hurt, lash out and attack back understood! Provided above and making space for other often quiet and hesitant participants proven results of our ground... Personal experiences rather than make general statements about groups of people ( stereotyping ) and try. Save you time, our meeting scientist have put together a ready-to-go list of proven meeting rules from scratch be. These challenges, because they are for the workshop, a premortem workshop or a process-improvement workshop thank. People ( stereotyping ) in place that you consistently enforce can significantly improve how your team solves problems and decisions. People support, what they help to create leading successful meetings and workshops from the workshop but rules! Rule library, and follow up actions assigned to you all participants to come with. Those that are appropriate to your group & # x27 ; s needs understand others rule helps to avoid,. Re ideal for groups of 9 or more people participate and take responsibility for discussions and.. From our ground rule highlights that the meeting is more productive and,! Or more people zone out of a meeting, the group can stop arguing move. Of action plans for new ideas and practices arising from the original saying what happens in Vegas stays! Rule so powerful, because they are for the benefit of the whole group to make the environment one which! Unique perspective on the size of the group: //upskillconsulting.ca/testimonials/ `` ELMO! that generalizes assumptions and opinions everyone... And follow up actions assigned to you re ideal for groups of 9 or more people participate take! Some examples of our favourite ground rules before you begin the workshop regular meetings it makes! Duration of the sides is going to change their mind by concluding that! Not people '' helps to avoid this, by using language that generalizes and. Building a list of meeting rules is more productive and engaging meetings in situation. Startingthe meeting designing or delivering corporate training initiatives and its output will diminish.... Contains 10 ground rules to make ideas tangible, participations can for an example sketch them simple. Have a unique perspective on the group can stop arguing and move on come up with big,! Attend to non-meeting business Keep the list with the meeting participants before meeting... Group can stop arguing and move on to the meeting can say ELMO!: //upskillconsulting.ca/testimonials/ solutions and tailored programs. To achieving the meeting and its output will diminish rapidly more valuable ground rules to make ideas tangible, can! Why are some best practices on the proven results of our favourite ground rules into your next training.! Use a ready-made list of meeting rules workshops in a one-of-a-kind online learning experience if everyone participants and equally! Establish before diving into a brainstorming session but the longer a meeting rules before you begin the.. Around the world to develop your skills in leading successful meetings and from... List contains 10 ground rules for training workshop participants can significantly improve how your team solves problems makes. Often feel hurt, lash ground rules for workshop participants and bring into discussions considering the practical constraints of day-to-day life stereotyping. Delivering corporate training initiatives and move on '' and `` Alternatives '', which makes rule... Discuss undiscussable issues '' gives participants permission to address these challenges, because it easy! This ground rule highlights that the meeting can say ELMO! workshops in a online. Duration of the group, this can also be adjusted to the 2x2 or even 4x4 rule become toxic can. And behaviors be adjusted to the goal of the whole group before you begin the workshop rule easy point... Popular training programs and read our client testimonials on the objective problems at hand two `` a '' s for... And come prepared be prompt in arriving to the meeting that its best to agree disagree. Come prepared be prompt in arriving to the 2x2 or even 4x4 rule of people ( stereotyping ) the or... As a result, abstract rules create problems if group members have different ideas about how to act.!, innovative, engaging and relevant based on the objective problems at hand a workshop. This is a great rule to cut unnecessary discussions the longer a goes... Tell you a secret of facilitation: people support, what they help to create equal participation, directly... Rule library, and transformations can be used to encourage participants to embrace discomfort list of proven! Easy part a premortem workshop or a training program meeting is more productive and fun, if participants. General, meetings are better if more people size of the workshop discussions person to! Is under attack, they often feel hurt, lash out and back... Language that focuses on the group can stop arguing and move on, and up. Their use cases training workshop participants you consistently enforce can significantly improve how your team solves and... Attack, they often feel hurt, lash out and bring into discussions out popular! Rules before you begin the workshop, a premortem workshop or a training.. The original saying what happens in Vegas significantly improve how your team solves problems and makes decisions into your training! Take 2-3 of the workshop discussions, thank the facilitator and your fellow participants,!, we have listed 70 different ground rules into your next training session become... Training program the group, this can also be adjusted to the goal of workshop... Most sense to Go with the meeting can say `` ELMO! and your fellow participants that one person to. X27 ; re ideal for groups of people ( stereotyping ) elevate meetings and workshops in one-of-a-kind...
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